Virtual Assistant 
at Your Service

GENERAL/CLERICAL TASKS

• Proofread slide decks, emails, landing pages and all other copy

• Transcribe all livestreams and videos.

• Load videos and workshops into courses/memberships and set up the

• formatted text under each video.

• Write and/or schedule newsletters or general emails.

• Design and/or write the copy for sales pages.

• Set up webinar systems, funnels, landing pages and/or opt-ins.

• Research new apps and software when a change is needed.

• Follow up with clients when they don’t complete tasks or contracts.

• Schedule clients, set up a calendar and handle cancellations.

• Set up and send out client contracts.

• Send client invoices

• Set up the formatting, links, and images for blog posts.

• Bookkeeping

• Answer customer service or support emails. (Refunds, Trouble Logging

• In, etc.)

• Create graphics (in Canva, Picmonkey, etc.)

• Create pdfs, Workbooks & Transcripts for classes, workshops or

• podcasts.

• Edit videos.

• Search for and/or edit photos used in social media.

• Write posts for social media.

• Answer inquiries on business Facebook Page or website contact form.

• Manage social media scheduling and repurposing.

• Sort through inbox every morning - deciding and marking what is

• urgent and what is not.

• Maintaining inbox zero.

• Set up email auto-responders

• Set up Google analytics

• Create landing pages

• Send emails to list

• Affiliate program management retargeting campaigns

• Create daily to-do list

• Create email filters and managing spams

• Manage contact list

• Schedule calls/interview/consults

• Look up and email me directions to my next meeting

• Research people I have my next meeting with

• Create slides for presentations

• Create and manage spreadsheets

• Data Entry in documents

• Sort through email

• Update/monitor software subscriptions

• Organize Dropbox/Google Drive

• Fix errors in bounced emails

• PDF conversion, splitting, and merging

• Prepare Online Meeting minutes

• Create Document Templates

• Personal errands (Purchasing Gifts Online, etc.)

• Project Management and Training Tasks

• Training of New Virtual Staff

• Prepare Training Materials

• Track deadlines and deliverables

• Data mining and development / lead generation

• Create office flowing system custom made for this client’s needs.

• collecting client information and entering into company database and billing client upon completion of inspection.

• Responsible for maintaining all quick books updates with accounts payable and accounts receivable.

• Maintaining document control and tracking project activities within project timelines.

• Maintain document control, database management, track project activities and team communication.

• Event coordinator

• Traveled to pick up and drop off equipment or materials to various sites and companies.

• Translate documents English/Spanish

• Create fund raising events.

• Taking minutes notes at every board of directors meeting.

• Interview clients to determine eligibility for programs and services.

• Canvassed potential clients via telephone, email and public domain.

• Manage all appointment and things to do lists for corporate President

• Transcribing notes and coaching calls.

• Setting up webinars.

• Social media

• Kept diligent records of al filed loan documents and document trails. 

• Experience with email programs Outlook Express, Hotmail, Gmail, Godaddy and others GUI

• Microsoft Office programs including Word, Excel, Access & Outlook, ZoHo, Teachable, Convertkit, canva.

• HTML and basic Web site building

 

FACEBOOK

• Create Facebook pages and groups

• Promoted Facebook pages and groups

• Schedule updates

• Manage inbox

• Click “like” when anyone responds to your posts

• Create Facebook banner art that changes weekly

• Interact with followers

• Upload videos to biz page

• Check stats weekly on biz page

• Launch Facebook ads

• Import email list into Facebook, create custom audiences

• Split test ads

• Monitor ads

• Review Facebook pages like yours

• Analyze patterns and success on Facebook pages like mine

• Create scheduled posts

• Create images in Canva for posting

• Make a list of promo days in Facebook groups you're a member of

• and post your offerings on those days.

INSTAGRAM

 

• Post daily photos

• Manage DM’s

• Interact with new followers

• Create quote/tips with Canva analyze best times to post

• Research top and trending hashtags

• TWITTER

• Schedule tweets, track @mentions and hashtags

• Manage DM’s

• Create videos to tweet

• Create graphic quotes and tips to tweet in Canva

• Change banner to reflect current promotions

• Update link in bio to reflect current promotions

• Pin tweet to feature current promo

• Analyze top-performing tweets and then create similar tweets

• Research hashtags

• Create lead cards

• Download leads and upload to CRM

• Create video cards

 

YOUTUBE

 

• Create and manage YouTube account

• Research the best content to upload

• Plan your content

• Edit and upload videos to YouTube channel

• Interact with new followers

• Change YouTube cover art to reflect current promos

• Clean up channel (create playlists, delete unrelated)

• Research key terms for titles

• Analyze top performing videos

• Create plan for repurposing YouTube content (add to firetalk)

• Analyze best time to post to YouTube

• Create transcripts of YouTube videos and paste in the description of each video.

• Add annotations to videos

• ModerateYouTube comments